Posted to MedZilla on 5/19/2019

Takeda Pharmaceuticals

US-MA, Senior Administrative Assistant: Sales Operations (USBU) SR0035443-MZ


The Senior Administrative Assistant will perform administrative duties and office support activities for the Sales Operations team.

Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.

Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document and report data.

Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.

Arranges travel for the team or department; completes expense reports in a timely manner.

Collects, reviews, enters, and formats accurate data into spreadsheets, databases, and other electronic tools.

Interfaces and communicates with internal customers; directs people to the appropriate resources.

Researches solutions and responds to email and phone inquiries with guidance and review from direct supervisor.

Prepares documentation for payment of vendors, consultants, and suppliers; after review by direct supervisor, submits documentation and enters requests for payments into accounting system; responds to inquiries from accounts payable and payees.

Participates in maintenance of improvement processes; implements changes to improvement processes for direct responsibilities.

Develops a strong network within the department; draws on network to answer questions and successfully execute responsibilities.

Demonstrates confidentiality in execution of all responsibilities.

Performs other duties as required.

High school diploma/GED required. Associates degree preferred.

Minimum 5 years of relevant work experience, or equivalent combination of training and experience.

Strong PC literacy with intermediate skills in Microsoft Outlook, Word, Excel or PowerPoint.

Excellent verbal and written communication skills

Minimal travel as required for the work, primarily for meetings.

Notice to Employment / Recruitment Agents:

Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from Shire, a wholly-owned subsidiary of Takeda s Talent Acquisition department. Any agency candidate submission may only be submitted to positions opened to the agency through the specific Agency Portal. Shire, a wholly-owned subsidiary of Takeda will only pay a fee for candidates submitted or presented where there is a fully executed contract in place between the Employment / Recruitment agents and Shire, a wholly-owned subsidiary of Takeda and only if the candidate is submitted via the Agency Portal. Candidates submitted or presented by Employment / Recruitment Agents without a fully executed contract or submitted through this site shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.

Equal Employment Opportunity

Shire, a wholly-owned subsidiary of Takeda, is an Equal Opportunity Employer committed to a diverse workforce. Shire, a wholly-owned subsidiary of Takeda, will not discriminate against any worker or job applicant on the basis of race, color, religion, gender, national origin, ancestry, age, sexual orientation, marital or civil partnership status, pregnancy, gender reassignment, non-job related mental or physical disability, genetic information, veteran status, military service, application for military service, or membership in any other category protected under law.

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EEO is the Law Supplement -

Pay Transparency Policy -

Reasonable Accommodations

Shire, a wholly-owned subsidiary of Takeda, is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please call 484-595-8400 and let us know the nature of your request and your contact information.

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