Posted to MedZilla on 1/16/2019

Takeda Pharmaceuticals

US-IL, Sr. Administrative Assistant SR0031541-MZ


Under general direction, this high profile position provides a wide variety of administrative and project support to site leadership utilizing exceptional computer skills. Essential Duties and Responsibilities General office duties including mail distribution and making shipments, taking meeting minutes, compiling data for reports, creating presentations, proofreading and editing documents, filing, conducting internet/intranet research, and ordering supplies; Possible timekeeping responsibilities. Schedule meetings including proactively arranging rooms, equipment and refreshments. Support functional leaders with specialized and ongoing tasking sometimes under tight deadlines and quick turnaround times. Participation on project teams Assist with external regulatory inspections and audits Coordinate basic travel arrangements, both local and international, and process expense reports. Participate as an active member of Employee Activity Committee and assist with event planning. Exposure to confidential/sensitive information and policies/procedures. Qualifications Advanced proficiency in Microsoft Suite (Word/Outlook/Excel/PowerPoint) is required. Must have the ability to prioritize workflow and manage time effectively. Taking initiative, using good judgment, understand deadlines, and carrying multiple projects through to completion with an ability to work independently under general direction. Should be detail oriented. Strong communication skills, both written and verbal, in order to effectively communicate in a complex environment. Must be flexible and adapt to changing priorities. Must be willing/able to work occasionally in controlled manufacturing environment where Good Manufacturing Practices are followed. Cannot be allergic to Cephalosporin drug. Education and/or experience High school diploma or equivalent required; Higher level degree preferred. Minimum 2-4 years of experience. Physical Demands Must be able to lift, push, pull and carry up to 20 lbs. In general, the position requires a combination of sedentary work and walking around observing conditions in the facility. Working Environment General office environment Must be able to work overtime as required. Inside working conditions.

Notice to Employment / Recruitment Agents:

Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from Shire, a wholly-owned subsidiary of Takeda s Talent Acquisition department. Any agency candidate submission may only be submitted to positions opened to the agency through the specific Agency Portal. Shire, a wholly-owned subsidiary of Takeda will only pay a fee for candidates submitted or presented where there is a fully executed contract in place between the Employment / Recruitment agents and Shire, a wholly-owned subsidiary of Takeda and only if the candidate is submitted via the Agency Portal. Candidates submitted or presented by Employment / Recruitment Agents without a fully executed contract or submitted through this site shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.

Equal Employment Opportunity

Shire, a wholly-owned subsidiary of Takeda, is an Equal Opportunity Employer committed to a diverse workforce. Shire, a wholly-owned subsidiary of Takeda, will not discriminate against any worker or job applicant on the basis of race, color, religion, gender, national origin, ancestry, age, sexual orientation, marital or civil partnership status, pregnancy, gender reassignment, non-job related mental or physical disability, genetic information, veteran status, military service, application for military service, or membership in any other category protected under law.

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Reasonable Accommodations

Shire, a wholly-owned subsidiary of Takeda, is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please call 484-595-8400 and let us know the nature of your request and your contact information.

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