Posted to MedZilla on 3/18/2017

inVentiv Health

Executive Assistant, Business Technology 64656-MZ


City Somerset
State New Jersey [NJ]
Zip 08873
Date Open 1/26/2017
Title Executive Assistant, Business Technology
Job ID 64656
You re driven, resourceful, and above all else - remarkably smart.

You love a good challenge. You are the first to roll up your sleeves and work with relentless energy until you solve the unsolvable, beat the unbeatable and you always come out on top. Passable doesn t cut it you ve got fire in your belly to learn more, do more and be more. For you, the sweetest success is shared success and you re known for your good nature. You ll fit right in at inVentiv Health where we surround ourselves with the most talented and agile professionals in the industry, but we check our egos at the door.

Why inVentiv Health? Join a groundbreaking network of more than 15,000 employees in 110 offices worldwide with the ability to service clients in over 90 countries. Take part in offering world-class therapeutic expertise to leading biopharmaceutical companies so they can focus on what they do best - prevent and treat disease. You ll provide the brilliant ideas, valuable insight and relentless energy that drive biopharma products from lab to life. In the past five years, inVentiv Health has helped to develop or commercialize 81% of novel new drugs approved by the FDA and 70% of products granted marketing authorization by the EMA.

Here, there s no shortage of challenging work, learning and opportunities. Because we offer many services to varied clients, our knowledgeable professionals gain experience across a large section of the industry. Our client roster consists of more than 550 leading Pharmaceutical, Biotech, Life Sciences and Healthcare payer companies and all 20 of the largest global biopharmaceutical companies.


We are seeking a dynamic and talented professional for the role of Executive Assistant within our Business Technology group. The Executive Assistant will report to the Vice President, Infrastructure Services and will be responsible for anticipating needs and providing excellent administrative support to the VP and their team.

Key Job Responsibilities:
(Duties may include, but not limited to all or some of the following)
  • Ensure that VP is prepared with background information for all meetings and events
  • Compose and prepare correspondences, documents, presentation materials and reports
  • Maintain calendar and all scheduling to ensure the most efficient and effective use of the VP s time
  • Manage and coordinate complex schedules including internal and external meetings, conferences, professional engagements, and travel
  • Coordinate meetings and handle all preparation and follow-up
  • Responsible for problem identification, generating and evaluating alternatives, and coordinating and implementing resolutions to administrative problems to ensure the accomplishment of critical objectives.
  • Obtain and utilize comprehensive understanding of all administrative procedures of inVentiv in order to streamline completion of tasks
  • Assist the organization with tracking some aspects of the budget, as necessary
  • Prepare and review travel expense forms and track payment

  • Prepare summaries of relevant information as requested, using initiative and judgment regarding presentation
  • Prepare PowerPoint presentations as needed, including development of content, and updating of content of previous presentations
  • Perform general administrative duties such as making copies, filing, maintaining logs and manuals
  • Other duties as assigned to meet constantly changing business needs
Along with demonstrated initiative, uncompromised integrity and a results-oriented mindset, the ideal candidate has:


  • Bachelor's degree preferred
  • Five plus years of related experience supporting at the senior level
  • Self starter and fast learner with the ability to hit the ground running,' setting the standard for meeting and exceeding expectations
  • Excellent interpersonal skills and the ability to handle sensitive and confidential information appropriately
  • Excellent computer and presentation preparation skills, including Microsoft Office (Outlook, Word, PowerPoint, Excel); experience utilizing Concur for expenses
  • Excellent verbal and written communications skills
  • Excellent organizational skills, with the ability to prioritize and manage multiple projects simultaneously, meet and anticipate frequent deadlines in a timely manner and manage situations through from start to finish
  • Ability to communicate effectively with all levels of management both inside and outside inVentiv
  • Ability to understand and interpret financial statements and anticipate questions


Full inVentiv Health benefits which include:
  • Competitive compensation
  • Generous paid time off and company paid holidays
  • Comprehensive medical, dental, and vision package
  • Matching 401K
  • Dedicated training and support
  • Tuition reimbursement
  • Referral bonuses and other personalized quality of life conveniences


Make your work matter everywhere. Be a driving force in a rapidly evolving healthcare industry.


inVentiv Health is an affirmative action/equal opportunity employer (Minorities/Females/Vet/Disabled) 

Years Exp 6-7
Position Type/Category Administrative
Recruiting Area Corporate Direct
Minimum Education Level Assoc. Degree
Employment/Job Type Full Time

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