Posted to MedZilla on 12/11/2019

Takeda Pharmaceuticals

US-CA, Head of Portfolio Management Office (PMO) SR0041219-MZ


Takeda is a patient-focused, values-based, R&D-driven global biopharmaceutical company committed to bringing Better Health and a Brighter Future to people worldwide. Our passion and pursuit of potentially life-changing treatments for patients are deeply rooted in over 230 years of distinguished history in Japan.

Every vial has a name is a core value at our Thousand Oaks CA campus, a multiproduct facility with over 20 years of operational expertise. We have an excellent opportunity for a high performing Head of Portfolio Management Office (PMO). The selected candidate must provide thought leadership and demonstrated ability to coach and influence at the executive level and across the broader organization.

Head of the Portfolio Management Office (PMO) and project management team, provides business and technical leadership for a high-priority, complex and cross-functional project portfolio to support facility strategy. Accountable for overall project portfolio performance including milestone hit rate, resource management, and financial achievement. The Head of PMO acts as a liaison for management with internal and external stakeholders. Member of Division Project Management Community. Manages the site project portfolio governance process including Approval, Prioritization and Initiation of new projects, through Close Out. As part of the site project portfolio and in cooperation with the Engineering Department, the Head of the PMO tracks and drives the CAPEX process including all small/medium/large capital-funded projects.

Essential Duties & Responsibilities

  • Oversees the Portfolio Management Office.
  • Supports strategic planning for the facility with respect to projects.
  • Interfaces with management within and outside the facility to coordinate portfolio priorities, communications, and integrate project management as a core competency within functions and projects.
  • Accountable for milestone hit rate at facility level.
  • Establishes critical business processes to support excellence in project and portfolio execution.

Performance Management

  • Participates in the evaluation and feasibility process for potential projects.
  • Provides clear direction on project requirements to meet expectations of external customers and business stakeholders.
  • Interacts through project updates and reviews with all levels of management.
  • Drives implementation of projects by establishing strategy, schedules, budgets, and financial analysis.
  • Drives use of Takeda's Project Management Methodology throughout projects.
  • Approves team deliverables for project completion.

Risk Management

  • Leads team in risk management approaches and systems.
  • Responsible for making decisions regarding the appropriate risk when there is substantial project or program impact.


  • Serves as a champion of Takeda Project Management Methodology and associated Portfolio Management Office processes, recognizing how project results seriously impact the overall success of the organization.
  • Recommends, implements, and manages the appropriate project structure and standard performance metrics throughout all phases from initiation to scale-up.
  • Ensures appropriate linkages of this information to the project prioritization and/or portfolio process.
  • Maximizes business results through continuous improvement in organization's ability to execute projects from initiation to completion and production scale-up.

Human Resource Management

  • Manages internal teams at remote locations.
  • Selects, develops, and manages direct reports when applicable.
  • Executes effective management of dual line reporting relationships.
  • Develops future project management capabilities of direct and indirect reports.

Finance Management

  • Provides financial analysis and justification for new projects or programs.
  • Purchases supplies and equipment as needed.
  • May be cost center manager.

Issue Resolution

  • Eliminates or minimizes barriers to progress.
  • Anticipates potential conflict situations, identifies and acts on proactive solutions.
  • May perform other duties as assigned.


  • Must have knowledge of cGMP manufacturing.
  • Must have excellent communication skills (written, verbal, public speaking) are required
  • Must be able to lead cross-functional teams.
  • Must act as a change agent for development of a commitment/performance driven proactive culture
  • Must demonstrate organizational savvy and the ability to develop and foster a common vision across functional boundaries
  • Must be a proactive, self-starter, able to thrive in a dynamic and lean environment and deal creatively with resource constraint issues and uncertainty
  • Must demonstrate positive impact of leadership ability, including direct and influence management skills
  • Must have strong supervisory skills with an ability to work across organizational boundaries

Education and/or Experience

Bachelor s Degree required, Master s Degree preferred. Degree in Engineering or Science preferred. Project management experience preferred.

PMP, IPMA, or equivalent certification preferred

Working Environment

10% travel required.

Normal office working conditions: computer, phone, files, fax, copier.

Normal Protective Equipment: lab coat, safety glasses, safety shoes, gloves as required.

Physical Demand

Light work, frequent lifting up to 10 lbs; frequent standing/walking.

Notice to Employment / Recruitment Agents:

Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from Shire, a wholly-owned subsidiary of Takeda s Talent Acquisition department. Any agency candidate submission may only be submitted to positions opened to the agency through the specific Agency Portal. Shire, a wholly-owned subsidiary of Takeda will only pay a fee for candidates submitted or presented where there is a fully executed contract in place between the Employment / Recruitment agents and Shire, a wholly-owned subsidiary of Takeda and only if the candidate is submitted via the Agency Portal. Candidates submitted or presented by Employment / Recruitment Agents without a fully executed contract or submitted through this site shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.

Equal Employment Opportunity

Shire, a wholly-owned subsidiary of Takeda, is an Equal Opportunity Employer committed to a diverse workforce. Shire, a wholly-owned subsidiary of Takeda, will not discriminate against any worker or job applicant on the basis of race, color, religion, gender, national origin, ancestry, age, sexual orientation, marital or civil partnership status, pregnancy, gender reassignment, non-job related mental or physical disability, genetic information, veteran status, military service, application for military service, or membership in any other category protected under law.

EEO is the Law -

EEO is the Law Supplement -

Pay Transparency Policy -

Reasonable Accommodations

Shire, a wholly-owned subsidiary of Takeda, is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please call 484-595-8400 and let us know the nature of your request and your contact information.

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