Posted to MedZilla on 11/11/2019

Takeda Pharmaceuticals

US-MA, Associate Director of Program Management - Chief Medical Office SR0040532-MZ



Provides project management and leadership skills to the Medical Strategy Team (MST) and/or certain other functions in the CMO or GMA, in the successful delivery of multiple and/or complex projects within a single or across therapeutic areas for Global Medical Affairs

  • Responsibilities include leadership of the MST, and/or other teams, in strategic direction and translating project strategy into an efficiently executable plan; predicting and planning solutions to achieve successful operational execution; driving the team to achieve clarity on issues and focus on effective contingencies; interfacing with senior management and influencing decision-making, monitoring slippage and developing strategies to get back on plan and navigating through the internal governance for projects
  • Will partner closely with the Global Medical Unit Head (GMUH) and members of the MSTas well as other global, regional and local Medical Affairs, Commercial and R&D functions, as required, to ensure that the medical and functional strategy is integrated into an operational plan
  • Serves as a partner to CMO and GMA functional team members to determine project priorities, identify resource needs; lead key strategic planning activities; report program progress; oversee program budget; and execute communication and change management plans
  • Identifies and drives innovative process improvements with significant organizational impact and takes on, as needed, non-project responsibilities, which can include project management processes and systems
  • Leads the program and project planning efforts of the MST or other area, in defining and implementing the therapeutic strategy as well as maintaining oversight for the operational plans, execution strategies & critical path for the product
  • Responsible for coordinating governance approvals for the key project deliverable s and holds self and team members accountable to deliver on the agreed upon program objectives
  • Identifies and manages project and resource priorities that align with the business objectives
  • Addresses and resolves project challenges, keeping leadership informed of critical considerations (e.g., resources, performance concerns). Provides clarity and direction in urgent or unexpected situations
  • Establishes, communicates and executes plans resulting in achievement of project goals
  • Drives and manages the creation of project strategies and supports the MST, and/or other teams in presenting these strategies to key stakeholders and decision makers.
  • Adjusts project strategy and priorities in response to changes in strategic direction.
  • Provides clear and targeted messaging to teams, translating corporate priorities into clear and meaningful team goals
  • Provides direction and obtains buy-in from relevant internal stakeholders and team members to therapeutic, functional, or operational strategy
  • Identifies ways to accelerate the project execution where possible while maintaining high quality standards
  • Continuously and efficiently manages stakeholders at various levels, across all CMO and GMA functions and regions
  • Facilitate the MST and/or other group meetings and with input from the Core Team, ensure agendas are appropriate to enable key discussions and decisions within the team.
  • Manage the planning, operational and reporting logistics of the MST and/oror other teams (including but not limited to: meeting schedule management, meeting facilitation, development of meeting materials with contributors, capture and follow up of action items and deliverables, distribution of minutes, and maintenance of relevant SharePoint site (or equivalent))
  • Partners with the GMUH to lead and manage the global, cross-functional MST, or other teams, through the project plan execution and holds to the highest standards for operational excellence and compliance in all CMO/GMA activities
  • Drives team deliverables for project completion for assigned projects across all GMA functions and regions
  • Responsible for building quality relationships with key stakeholders, in both R&D and Commercial, that result in valued and trusted partnerships and program support.
  • Proactively identifies potential issues or obstacles and achieves resolution or plans contingencies and follows issues through to resolution, ensuring that MST arrives at a singular conclusion or recommendations
  • Provides financial oversight for program budget. Includes consolidation, vetting and prioritization of MST spending risks and opportunities, in partnership with GMUH and in collaboration with CMO/GMA functional teams
  • Leads the project risk management process and generates the cross-functional project risk register for assigned projects. Ensure that the risks identified for GMA activities at the MST are reported up through to the Global Program Manager at the GPT for consolidation into the Global Risk Management Plan for the asset
  • Independently resolves complex issues and competing priorities that may impact achievement of goals, and creates mitigation plans and drives to resolution
  • Works closely with the MST and/or other CMO/GMA teams, to balance operational execution with cGMA strategy
  • Manages project status reporting and dashboards for a given program, including scheduled as well as ad-hoc updates
  • Participates in regular project portfolio reviews at the Medical Franchise Unit for a given TA to ensure accurate information, timelines, and budgets are completed to support project recommendations to Senior Management
  • Generates collaboration, cooperation and communication globally across divisions and functions and between regional representatives in the team ensuring that team goals are achieved
  • Provides direction and mentors junior colleagues, including project managers, driving for results; helps them break down problems into manageable pieces; looks for opportunities for junior PM to demonstrate their abilities to larger audiences; uses effective coaching techniques to refocus energy and address frustrations; leads by example (e.g. maintains composure under pressure)
  • May have responsibility for line management of Senior Managers, as well as contractors.
  • Orchestrates the involvement of appropriate cross-regional or cross-functional stakeholders in relevant communications, decisions and working groups
  • Generates collaboration, cooperation and communication across GMA/CMO functions and between regional representatives in the team (by leveraging the experience and knowledge of a diverse workforce crossing R&D, Commercial etc) ensuring that team goals are achieved


  • Strong knowledge of pharmaceutical industry and program management experience in leading cross-functional, global projects within Medical Affairs, Clinical Research, Regulatory, CMC, Marketing or other drug development related function
  • Knowledge of the drug development and commercialization process, and an understanding of the functions within the pharmaceutical industry
  • Demonstrated previous experience as a project manager leading complex pharmaceutical project deliverable s in a multi-disciplinary, global environment
  • Proven ability to communicate clearly and present key information objectively and collaborate effectively with management
  • Experience managing program level budgets across multiple projects
  • Knowledge of regulatory and compliance guidelines governing medical affairs
  • Applied knowledge of performance measurement (e.g. metrics, dashboards)
  • Therapeutic area expertise is desirable


  • Project leadership and management skills are required
  • Proven leadership skills and strategic problem-solving ability
  • Leadership experience in managing a global, matrix team
  • Strong Influencing skills
  • Experience building effective networks with internal stakeholders to achieve project goals
  • Experience leading cross-functional meetings or workshops to drive organizational goals
  • Modest people management experience

Decision-making and Autonomy

  • Ability to predict issues, anticipate risks and solve problems
  • Ability to articulate and establish processes which impact cross-functionally
  • Ability to drive decision-making within a cross-functional and cross-cultural, global team structure
  • Issue identification and independent resolution


  • Bachelor s Degree science or business-related field is required
  • Advanced degree in science or business is preferred
  • Project Management Professional certification with PMI desired


  • 6 - 8 years of pharmaceutical industry experience
  • Previous drug development experience is preferred (e.g. Clinical Research, Regulatory, CMC, or BDM or other development related function)
  • 4 to 6 years experience as a project manager leading complex pharmaceutical projects in a multi-disciplinary, global environment
  • Minimum of 5 years people management experience and/or proven leadership experience in managing a global, matrix team
  • May travel to the US, EU and Japan offices and other meeting locations internationally. Approximately 25% travel is required

Notice to Employment / Recruitment Agents:

Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from Shire, a wholly-owned subsidiary of Takeda s Talent Acquisition department. Any agency candidate submission may only be submitted to positions opened to the agency through the specific Agency Portal. Shire, a wholly-owned subsidiary of Takeda will only pay a fee for candidates submitted or presented where there is a fully executed contract in place between the Employment / Recruitment agents and Shire, a wholly-owned subsidiary of Takeda and only if the candidate is submitted via the Agency Portal. Candidates submitted or presented by Employment / Recruitment Agents without a fully executed contract or submitted through this site shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.

Equal Employment Opportunity

Shire, a wholly-owned subsidiary of Takeda, is an Equal Opportunity Employer committed to a diverse workforce. Shire, a wholly-owned subsidiary of Takeda, will not discriminate against any worker or job applicant on the basis of race, color, religion, gender, national origin, ancestry, age, sexual orientation, marital or civil partnership status, pregnancy, gender reassignment, non-job related mental or physical disability, genetic information, veteran status, military service, application for military service, or membership in any other category protected under law.

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