Posted to MedZilla on 7/15/2018


Takeda Pharmaceuticals

US-MA, Director, Global Events, Meetings and Conventions (EMAC) R0002875-MZ


 
 

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Job Description

OBJECTIVES

  • Leads the strategy, planning and execution of industry and internal meetings and conferences on a local and global scale, including but not limited to the Global Oncology BU, Vaccine BU, and R&D divisions
  • Oversees the strategic approach, planning and coordination of up to 200 meetings, events and conventions per year with attendees ranging from 20 to 5,000
  • Leads the EMAC team to provide outstanding, cost effective client service across geographies and therapeutic areas at Takeda

ACCOUNTABILITIES

  • Develops the vision, strategy and standards for corporate conferences and events
  • Oversees all aspects of internal & external global events and conferences, including but not limited to evaluating and recommending event opportunities, vendor and system contract negotiation, site reviews, research and selection of venues, management of all attendee logistics, exhibition planning and services, space allocation, stakeholder management, logistics, staffing coordination and large-scale budget planning and reconciliation
  • Cultivates partnership between EMAC and other divisions globally
  • Directs EMAC team in preparing banquet event orders and executing convention services agreements
  • Works with appropriate individuals to develop and monitor timelines and deadlines related to all aspects of events, ensuring the information is communicated with staff and other stakeholders
  • Oversees global alignment with local operating countries (LOCs) to establish event and congress strategies, priorities, metrics and budgets
  • Retains in depth knowledge of up-to-date compliance, legal, regulatory and other issues that impact programs and events and applies accordingly. Seeks out advice on behalf of the team as appropriate
  • Manages staff and is accountable for personnel actions including hiring and quality conversations (goal-setting, feedback, development)
  • Aligns with Procurement partners and other relevant departments as part of the global meetings team
  • Provides on-site event support where needed
  • Provides continual evaluation of event programs and implements best practices into all aspects of event planning processes, execution and review

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS

  • BS Degree required
  • Minimum of 10 years event management experience in the pharmaceutical industry or other highly regulated industry
  • Ability to manage the administration of a busy meetings, event and conventions environment
  • Enthusiastic leader who can build relationships with internal and external clients, vendors and associations and mentor and develop a team of highly skilled planners
  • Blends strategic thinking, creativity and flawless execution
  • Excellent communication skills; including written, verbal and proofreading skills
  • Proficient with event software & PC skills (Word, Excel, PowerPoint, Starcite, Mail Merge)
  • Exceptional project management and multi-tasking skills, with the ability to prioritize in a fast-paced environment while maintaining attention to detail
  • Ability to work well under the pressure of deadlines and changing priorities
  • Strong interpersonal skills both in person and over the phone with the highest level of professionalism
  • Superb supervisory and people management skills
  • Fosters strong personal credibility and confidence throughout the organization; demonstrates composure and confidence in stressful situations
  • Perceived by others as an expert in event management
  • Possesses strong creative skills to deliver an exceptional event/program
  • Manages costs efficiently and delivers impactful programs on time
  • Extremely detail-oriented

LICENSES/CERTIFICATIONS

  • CMP Certification

TRAVEL REQUIREMENTS

  • 20% Travel.
  • Able to travel internationally to EU, Asia and South America

Empowering Our People to Shine

Learn more at takedajobs.com.

No Phone Calls or Recruiters Please.

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