Posted to MedZilla on 9/20/2017


Takeda Pharmaceuticals

US-MA, Executive Coordinator, Vaccine Operations - Vaccine Business Unit 1702073-MZ


 
 

Are you looking for a patient-focused company that will inspire you and support your career? If so, be empowered to take charge of your future at Takeda. Join us as Executive Coordinator at our Cambridge, Massachusetts site.

Here, everyone matters and you will be a vital contributor to our inspiring, bold mission. As Executive Coordinator working on the Vaccine Operations team, you will be empowered to make meaningful contributions, and a typical day will include:

OBJECTIVES:

  • Provides comprehensive administrative support to Chief Operating Officer (COO) and direct reports.

ACCOUNTABILITIES:

  • Manages specialty documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc. Uses appropriate tools for required work including Microsoft Outlook, Word, Power Point, and Excel to track, analyze, document, and report data; reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
  • Gathers, reviews, analyzes, interprets, inputs, and formats accurate data into intranet, spreadsheets, databases and other electronic tools.
  • Interfaces and communicates with internal and external customers; directs people to the appropriate resource; researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employees throughout the company.
  • Schedules meetings, calls, and other interactions based on the priorities of the leader and/or function; arranges travel; submits expense reports in a timely manner.
  • Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status.
  • Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees.
  • Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements. Understands the structure of the organization and maintains a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities.
  • Demonstrates confidentiality in execution of all responsibilities.
  • Performs other duties as required.

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:

  • High school diploma/GED required.
  • Minimum 8 years of relevant work experience, or equivalent combination of training and experience required.
  • Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.
  • Excellent verbal and written communication skills.
PHYSICAL DEMANDS:
  • Must be able to sit for long hours. Must be able to view and operate a computer
TRAVEL REQUIREMENTS:
  • Minimal travel as required for the work, primarily for meetings.

WHAT TAKEDA CAN OFFER YOU:

  • 401(k) with company match and Annual Retirement Contribution Plan
  • Tuition reimbursement
  • Company match of charitable contributions
  • Health & Wellness programs including onsite flu shots and health screenings
  • Generous time off for vacation and the option to purchase additional vacation days
  • Community Outreach Programs

Empowering Our People to Shine

Learn more at takedajobs.com.

Takeda is an EEO employer of minorities, women, disabled, protected veterans, and considers qualified applicants with criminal histories in accordance with applicable laws. For more information, visit http://www.takeda.us/careers/EEO_Policy_Statement.aspx

No Phone Calls or Recruiters Please.

*LI-KB1-USA


Schedule
Full-time

Please visit our website at takedajobs.com

 
 


* If a direct employer requests that you go to their web site and complete your application there in order to be
  considered, please do so. Applications for all positions are subject to each employer's specific requirements.